Administrative Assistant

Job Summary

This position is based out of the Maintenance department and provides essential administrative support to both the Maintenance and Mine Operations teams. The Administrative Assistant is primarily responsible for compiling and entering data, maintaining records, and supporting daily workflows. Key duties include tracking work order information, preparing reports, coordinating safety meetings, assisting with logistics, and responding to routine questions. This role plays an important part in keeping both departments organized and on track by ensuring information is accurate, up to date, and accessible. The ideal candidate is detail-oriented, dependable, and comfortable working with data, systems, and a variety of people in a fast-paced mining environment.

📅 This position follows a 4/10 schedule, Monday through Thursday, and is based primarily on the mine site.
 

Essential Functions

•    Adhere to all MSHA and safety rules.
•    Perform routine data entry and administrative tasks using Microsoft Office and internal systems
•    Enter and maintain accurate work order data, including labor time tracking and time management compliance
•    Assist the planning department with work order closure and system updates
•    Collect, input, and summarize operational data (e.g., equipment availability, fuel usage, meter hours) and generate related reports and schedules
•    Review and route equipment inspection cards for backlog entry into the work order system
•    Maintain organized records, logs, and department files (e.g., PMs, work orders, fuel logs, equipment hours, vacation/PLP requests), and assist with invoice processing and payment tracking
•    Act as a liaison between employees and HR to support communication and assist with common questions related to policies, procedures, and resources
•    Create service tickets and submit requests for system access for new and current employees
•    Coordinate monthly safety meetings, including scheduling, communication, and preparation of PowerPoint materials
•    Assist with logistics and coordination for accommodations, events, travel, and other departmental needs
•    Provide flexible administrative support across both Maintenance and Mine Operations, assisting with various tasks as needed
•    Meet or exceed established performance expectations set by management.
•    Compliance with all company policies and procedures including but not limited to safety, confidentiality and environmental policies.
•    Work without significant risk of harm to self and others.
•    Consistent exercise of discretion and judgment in job performance.
 

Qualifications and Skill Requirements

•    High school diploma or equivalent required; post-secondary coursework preferred
•    1+ year of administrative or general office experience preferred
•    Employee must possess the ability to read and write instructions, perform simple mathematical calculations, and keep records.
•    Strong computer proficiency, including Microsoft Word, Excel, Outlook, and PowerPoint
•    Accurate keyboarding and data entry skills
•    Prior experience in mining, construction, or manufacturing is desired, but not required
•    Experience with maintenance or operations software (e.g., SAP, JDE, or CMMS) is an asset
•    Excellent verbal and written communication skills with strong attention to detail
•    Ability to manage multiple tasks, prioritize effectively, and meet deadlines
•    Professionalism, confidentiality, and strong organizational skills required
•    Ability to work independently and collaboratively within a team
•    Regular attendance and punctuality are required 
•    Valid driver’s license required
 

Health, Safety, and Environmental Requirements

•    Adhere to all safety and environmental considerations.
•    Have a strong commitment to safe working practices. 
•    Always wear Personal Protective Equipment (PPE) while in the production environment. 
•    Is alert and observes, corrects, and reports unsafe conditions. 
•    Follow operating procedures and complies with all regulatory requirements. 
 

Kinross Leadership Practices

•    Creates an environment where nothing is more important than every employee returning home safe and healthy every day.  
•    Creates an environment in which people are unfailingly treated with respect. 
•    Fosters the talent and potential of all employees by enabling them to grow, develop, and make a difference in the organization. 
•    Demonstrates that leadership in the areas of environmental performance and community and stakeholder relations is fundamental to the way we plan and manage our business.  
•    Holds self and others accountable for the decisions, commitments, and behaviors required to deliver outstanding results. 
•    Uses judgment to manage business complexities, prioritize and balance conflicting demands to make timely decisions that best advance Kinross strategy.  
•    Builds and brings teams and people together to achieve organizational goals.  Models humility by going beyond self-interest for the good of the group.
•    Understands the economic implications of decisions and consistently uses all resources effectively and efficiently to maximize shareholder value. 
•    Relentlessly champions, develops and embeds best practices.  
 

Kinross Competencies

•    Strategic Effectiveness
Developing and communicating rigorous and creative business strategies that drive sustainable value.
•    External engagement
Understanding and building relationships with external parties that strengthen and sustain competitive advantage.
•    Business Focus
Applying commercial rigor and discipline to all business decisions and customer relationships.
•    Living the Kinross Values
Aligning behavior, decisions, and actions with Kinross values and principles

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis.  It does not exclude other duties as assigned.