Land Records & Information Systems Administrator

Job Description

Responsible for maintaining all records for all North American Region surface and mineral tenures, agreements and other rights, as such record is acquired, developed and perfected by the Company. To manage the full utilization of the web-based Kinross Land Management System, while continuously aligning daily administration functions to reflect Kinross’ values.    
The N.A. Region scope includes all U.S.A. states, and some Canadian Provinces.    

Job Responsibilities

1.    KINROSS LAND MANAGEMENT SYSTEM (KLMS)
a.    Administrator of the Kinross Land Management System (KLMS) database, working closely with the vendor, consultants, in-house departments, and mine sites to achieve complete accuracy and maximize utilization.
b.    Provide reports from KLMS to Exploration, Environmental, and Operations with list of current land tenure obligations. Follow up and ensure all obligations are timely completed and documented in the system.   
c.    Provide the day-to-day data management and maintenance of KLMS to ensure all land tenures and obligations are up to date.
d.    Support implementation and continuous improvement of Landfolio and KLMS.
e.    Provide leadership in all record data documentation, validation, data entry/import processes, and work closely with Land, Exploration and GIS support to ensure accurate spatial information.
f.    Provide initial training and ongoing training support to all North America users of KLMS.  Complete User authorizations and access clearances as needed.
g.    Conduct user acceptance testing and documentation as upgrades are introduced.  
h.    Provide leadership and support for the development of a policies and procedures manual for the use of KLMS.  Develop multi-site guidelines for the implementation and development of KLMS.
i.    Create, produce, and maintain training materials including training manuals, PowerPoint presentations, and site-specific exercise modules.
j.    Interface with Land Managers, senior management and other departments to ensure accurate capture and communication of information to meet corporate needs. 

2.    LAND RECORDS MANAGEMENT AND MAINTENANCE
a.    Administer, input and maintain all documents and database records for the North America Land Department.
b.    Administer filing room for retention of all hard copy files. 
c.    Maintain regular communication with Land Managers, corporate departments and site operations as necessary to ensure that all data capture, responsibilities and requirements are met.
d.    Ensure that all tenure and agreement obligations, payments, notices, reports, and correspondence are dealt with accurately and timely.
e.    Receive land transaction documents, timely review for abstracts for accuracy, ensure validation, and input relevant obligations into the KLMS system.  
f.    Coordinate with the Land Manager(s) to timely and accurately initiate and complete all mining claim exhibits and claim maintenance annual filings.  
g.    Support the management of all paper and digital records.
h.    Support the Land Department in timely and accurate communications, filings, reports to joint venture partners and property owners; to state, federal and provincial offices; and ensure completion of the same.
i.    Develop and maintain a Central Records System to support the corporate land database.
j.    Provides and/or oversees clerical support to the Land Department, to include correspondence, copying, scanning, mailing, internal document filing, and other needs as directed or requested by the Land Managers.
k.    Participate in a collaborative manner with Land and other department personnel to achieve corporate objectives.
3.    OTHER
a.    Directly involved with corporate accounting for coding and processing of all outgoing/incoming payments.
b.    Office management, including supplies, equipment, organization, and operations. 
c.    Responsible for all mailings (FedEx, UPS, USPS) 
d.    Supports efforts to ensure that land management quality standards are upheld.
e.    Liaise with IT Manager to ensure protection of KLMS.  Liaise with GIS support.
f.    Provide monthly reports of work.
g.    Attend conferences, off-site meetings and training as directed/approved by supervisor.
h.    Other projects/duties as assigned.

Education and Experience

1.    Working knowledge of the U.S. Mining Law and practices, mining and real estate contracts, joint ventures, mining claims.  Ability to learn mining title regulatory guidelines for Canada and Mexico. 
2.    Working experience in the use of modern land management information technology and document control systems. 
3.    Knowledge and experience in the application of ArcGIS to mineral and land rights management is highly desired.
4.    Strong familiarity with contracts and abstracting skills to document agreement obligations.    
5.    Bachelor’s degree in business, natural resources or relevant education is highly desired.  
6.    Experience as a paralegal providing support to the legal profession is a plus.
7.    Minimum of 5-7 years of relevant work experience is preferred.
8.    Excellent analytical skills. Ability and initiative to research data and apply the information to assignments.
9.    Excellent oral, written and interpersonal skills; ability to effectively interact with all levels of management and outside agencies, and to occasionally conduct teaching/coaching sessions.
10.    Strong PC skills, including proficiency with MS Office suite; Word, Excel, Visio, Project, PowerPoint.  Database skills or experience are considered a strong asset.
11.    Must be flexible, work independently, and be able to effectively function within a “team” structure.
12.    Must be willing to work full time in the office. 
13.    If not already obtained, will acquire a notary public certificate from the Colorado Secretary of State. 
14.    Demonstrate strong administrative, organizational and technical writing skills. Must be strongly self-initiated and manage heavy workloads.
15.    Must be detail oriented and be able to perform work with a high degree of accuracy
16.    Must possess strong organizational and problem-solving skills and the ability to prioritize work and meet deadlines.  

Reporting Relationships

• Reports to the Lands Director 

Legislative Requirements

Language Requirements